Collaborate on files in Microsoft Teams

Share a file in Teams

Work on files together by sharing them with members of your team using OneDrive in Teams. To share a file from OneDrive:

1. In Teams, go to OneDrive  > My Files.

2. Find the file you want to share.

3. Hover over the file and select Share  .

   1. Enter the name, group, or email you want to send your file to.

   2. Add an optional message to give the recipient context.

   3. Select Sharing settings  to change file permissions.

   4. Select Copy link  to copy the file link to your clipboard.

4. Select Send  .

Your files library in channels

Each channel in Teams has its own file folder where you can share files for that specific channel.

To access channel files:

1. Go to Teams   in the leftmost side of Teams.

2. Select the channel you want to access files in.

3. Select Files at the top of the channel.

Upload a file 

Create a file

To create a new file in Teams:

1. In Teams, go to OneDrive  .

2. Select Add new  .

3. Choose the type of file you want to create.

4. Enter a name for the file and select Create.

5. The new file will open for you to start editing.

Collaborate in a file

Collaborate with others in files by uploading and sharing them in Teams.

To share a file and start collaborating with others:

1. In Teams, go to OneDrive .

2. Find the file you want to share.

3. Hover over the file and select Share  .

   1. Add the name, group, or email you want to share the file and collaborate with.

   2. Select Sharing settings   and choose your file's sharing permissions. By default, people you share the file with will have editing access.

      Note: To share with someone outside your org, select People you choose from Sharing settings  . Then, select Apply and add their email to share.

      
      To change editing permissions, select Can edit  . From the dropdown menu:

      • Select Can review to allow others to review and suggest changes but not edit directly.

      • Select Can view to allow others to view the file without making any changes or suggestions.

4. Select Apply to save changes.

5. Select Send .

Related topics

​​​​​​​Share files and folders in OneDrive

Document collaboration and co-authoring​​​​​​​